Why Renting a Coffee Machine Is a Smart Move for Your Workplace

Workplaces run on coffee, the office’s black gold. However, nothing stings like dragging yourself all the way to the office in the morning just to be greeted with a spoonful from the same old jar of instant.

Commercial coffee machine rental is the perfect way to perk up any workplace. Morning espresso? Coming up. Mid-afternoon latte pick-me-up? Milk’s already steaming. But the benefits don’t stop there. We’re going to run through some of the biggest advantages of a coffee machine rental for workplaces, including cost savings, flexibility and more.

The Growing Demand for Workplace Coffee Solutions

You spend the majority of your weekdays at work, so scraping by with poor quality coffee can be a real grind (get it?). In 2024, YouGov found that 68% of people associated good coffee with improved job satisfaction.

So, for employers, providing your staff with better quality workplace coffee solutions is a relatively easy way to boost staff morale and improve productivity.

Key Benefits of Renting an Office Coffee Machine

Cost-Effective Solution for Businesses

Purchasing an office coffee machine can set you back as much as £10,000 or more – a serious investment for any business. Plus, you then need to pay for coffee, milk, extras and maintenance and cleaning on top.

However, when you rent an office coffee machine, you can pay in smaller, regular instalments. Better yet, many rental packages can be scaled to include all your drink making supplies and even maintenance and cleaning. Bundling these services keeps the cost down and the convenience up.

Access to High-Quality Machines Without Maintenance Hassle

Coffee machine rentals for workplaces give you access to higher spec machines for a much more affordable cost. A better machine means tastier coffee, more choice and happier staff.

However, even the best machines will need maintenance and occasionally repairs. If you own your machine, this can become a real hassle, but when you rent a machine, you can often bundle routine maintenance costs into your rental payments. This saves you a whole world of hassle, not to mention cash.

Flexibility and Scalability for Growing Workplaces

Investing in an expensive coffee machine just to have your team grow within a few years, increasing your coffee demand, can be incredibly frustrating, leaving you stranded with a machine no longer fit for purpose.

By contrast, one of the best coffee machine hire benefits is the scalability and flexibility it provides. As your needs grow, so can your machine. You can periodically swap out your machine for a larger one as and when you require.

A Wider Variety of Coffee Choices for Employees

Top quality office coffee machines open you up to a whole world of choice. From flat whites and mochas to teas and hot chocolates, you can pick from a huge range of barista quality drinks.

With such a wide selection, there’s something for everyone – no more making do with freeze-dried instant and a tired old kettle.

What to Consider Before Renting a Coffee Machine for Your Workplace

Machine Type and Features

Before you rent an office coffee machine, you should make sure to consider the machine type you need and the features you want it to have. For example, are you happy with an instant machine that prioritises speed of service or would you prefer a bean-to-cup machine that grinds your coffee fresh every time?

Also, think about the range of different drinks you want to offer, from just the essentials to a café menu of choice.

Rental Costs and Contract Terms

Crucially, coffee machine rentals for workplaces need to be affordable. You should take into account how much you’re willing to spend and the benefits that you’ll get in return. Investing more in your coffee machine could pay dividends when it comes to staff satisfaction and productivity.

It’s also worth examining the terms of your rental contract. For example, you may choose to include extras such as maintenance and servicing or bean and milk supply to keep overall running costs down.

Supplier Reputation and Customer Support

To make the most of coffee machine hire benefits you should research your potential supplier. You need to know what they’re like to work with, how dependable they are and what level of customer support they offer.

An unreliable or difficult supplier can be more trouble than they’re worth. Spend some time checking customer reviews or even speak to some existing customers if you can.

How to Get Started with a Coffee Machine Rental for Your Office

To get started with a commercial coffee machine rental, you first need to evaluate your needs – how many drinks does your office consume in a day and what kind of selection do you want to offer? From there, you can work on finding a reliable supplier and choosing a rental agreement that works for your budget and needs.

Once your agreement is set, you can enjoy all the benefits coffee machine rentals for workplaces offer, including a new world of quality coffee, happier staff and even lower bills.